Major Work Qualifications:
One to three years of experience in office administration and support. Working experience using Microsoft Office products. Associate degree in Office Administration or equivalent required. Ability to meet and deal politely and effectively with the general public, staff, faculty, and students. Ability to coordinate work by analyzing requirements for specific assignments and communicating with others. Excellent verbal and written communication skills. Must have an appreciation for and understanding of a two-year college mission; candidate should have demonstrated awareness of diversity issues in higher education and possess skills in cultural competency.
Commensurate with academic preparation and experience; plus full benefits package.
Submit materials electronically to the Office for Human Resources, Rhodes State College. Review of applications will begin immediately and continue until the position is filled. Applicants must include a letter of interest outlining background and qualifications, a resume, all unofficial transcripts, and the names, email addresses and telephone numbers (work and home/cell) of at least three (3) professional references. References are contacted at the point when applicants advance through the interview process. Applicants who are invited to the interview process will be required to complete and submit a College employment application.
Rhodes State College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and employees with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.
The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis. Rhodes State College prohibits discrimination and harassment based on sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity and gender expression, citizenship, pregnancy or maternity, protected veteran status, work-related injury or any other status protected by applicable national, federal, state or local law. This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees and the College participates in the Federally-mandated E-Verify program.
The Director of Human Resources, located in Room 223 of the Public Service Building, telephone 419-995-8302, coordinates the college's compliance with titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and amendments, and the Age Discrimination in Employment Act.
This position reports to the Dean, Division of Health Sciences.
Full-time, annually renewable appointment.
The Office Assistant will be responsible for facilitating the work of the Dean and the programs within the division, ensuring the College policies and division procedures are followed, office supplies and equipment are available to division faculty and staff, and effectively collaborating with others within the division, including, but not limited to the other Office Assistants. The Office Assistant will also effectively communicate with students and facilitate the resolution of problems they might encounter. The Office Assistant serves the Dean and other division faculty, staff, and students. Major responsibilities include but are not limited to the following:
- Performs clerical tasks of a general or routine nature;
- Produces program documents, statistical charts and reports or other materials; works closely with faculty in producing instructional materials;
- Effectively uses databases, Microsoft Office products, and other computer soft-and hardware; assists others within the division with the use of such products;
- Provides contact with general public and office visitors, screens calls as appropriate and acts as receptionist;
- Assists in the preparation of documents for accreditation purposes;
- Assists Assistant Deans, Chairpersons, and Coordinators with collecting and tracking pre-program data for program selection, accreditation, graduation, and other processes as indicated;
- Ensures the accuracy of information entered in databases and reports for which the individual is responsible;
- Possesses knowledge of various institutional departments, programs, and campus procedures to effectively communicate with others for problem solving;
- Accurately prepares purchase requisitions, travel requests, book orders and other forms as requested;
- Maintains files and records in accordance with College and division guidelines;
- Maintains office supply inventory and orders as needed;
- Maintains office equipment and facilitates the reporting of needed repairs;
- Generates accurate Personnel Action Requests (PARs) and meets established academic deadlines;
- Attends all mandatory professional development and divisional meetings;
- Performs other similar duties as required.